Board document management involves preparation review, sharing, and sharing documents for board meetings. Traditionally, this is accomplished via email distribution and couriers of physical documents. However, digital solutions like online boards portals are more secure and efficient for meeting preparation as well as document sharing and minutes of board meetings.
A highly-performing board thrives by a smooth and efficient communication. That’s why it’s essential to be able to access a platform that lets your board collaborate during the pre-, during- and post-meeting phases and post-meeting, with a collaborative space as well as digital voting tools and a platform to record minutes of meetings.
Board management software is the best method to make sure that your board is ready for every meeting. This will ensure that your board is efficient, less frustrated and stress, and help everyone stay focused on governing.
Prioritize Security
The information stored on your board platform must be protected regardless of whether it’s confidential information regarding personnel, board-related documents, or committee information. It is crucial to select a system for managing documents for your board that is secure, has top-of-the-line security capabilities, and makes it easy for admins and members to manage permissions.
Make it simple for your board to prepare for every meeting with an easy dashboard view of all meetings scheduled and related documents. This will help eliminate the lengthy manual process of determining the best meeting times for all attendees and ensure that everyone is on the same page. This will ensure that board directors can access the most current version of your confidential documents and reduces the risk of misplaced documents.